I've got my Gmail account configured as an IMAP account in Outlook. I noticed that when I delete a message from my mailbox in Outlook, I can still find it on-line in Gmail's All Mail folder.
Is there a way to set it up so that when I delete it from Outlook, it is also deleted from Gmail?
As Gmail was set up with the thought of 'never need to delete an email again', the default configuration of Gmail is to archive your messages rather than deleting it.
Gmail doesn't have folders. All your messages are saved in All Mail. Everything else (Inbox, Starred, Drafts, user-labels, etc) are just 'views' into a subset of the messages in All Mail. And since there's only one copy of any message, if you delete it from any label. I use Outlook to manage my Gmail account. I have created numerous folders into which I move emails in case I need to refer to them at some future date. Outlook appears to have created an 'Important' folder which holds duplicates of all of my emails. Tap the Gmail app icon, which resembles a red 'M' on a white background. This will open your Gmail inbox if you're logged in. If you aren't logged into Gmail, enter your Google email address and password and tap Sign in.
In Gmail, archiving means that all labels (what you experience as folders) are removed from an item so that it only shows in your All Mail folder.
Depending on your version of Outlook, you can either change this behavior of Gmail in Outlook itself or via Gmail's options.
Outlook 2013 – Purge items when switching folders
In Outlook 2013, there is no option to select the Deleted Items (Trash) folder for your Gmail IMAP account as Outlook 2013 takes great care to autodetect that.
To process the items that you delete and actually delete them, you need to enable the option to purge the items when switching folders.
- File-> Account Settings-> Account Settings…
- Double click on on your Gmail account to open its settings dialog.
- Press on the button More Settings…
- Select the Advanced tab.
- Enable the option: Purge items when switching folders while online
- Press OK to apply the changes.
- Press Next to verify your changed account settings.
- Close the test dialog, press Finish and then Close to return back to the main Outlook window.
Set the option to automatically purge items for your IMAP Gmail account.
Outlook 2010 – Deleted Items folder for IMAP
In Outlook 2010, you can assign a folder as the Deleted Items folder for an IMAP account. If you set this to the Trash folder of your Gmail mailbox, then your deleted mail in Outlook will be also get deleted on Gmail.
- File-> Account Settings-> Account Settings…
- Double click on on your Gmail account to open its settings dialog.
- Press on the button More Settings…
- Select the Deleted Items tab.
- Select the option: Move deleted items to the following folder on the server
- Select the Trash folder from the [Gmail] root.
- Enable the option: Purge items when switching folders while online
- Press OK to apply the changes.
- Press Next to verify your changed account settings.
- Close the test dialog, press Finish and then Close to return back to the main Outlook window.
In Outlook 2010, you can set the Trash folder as the Deleted Items
folder for a Gmail IMAP account.
Gmail – Expunge and deletion options
In previous versions of Outlook, you cannot set a Deleted Items folder for an IMAP account as deleting messages from an IMAP account actually works a bit different from other account types.
Long technical story short; Instead of moving it to a Deleted Items folder, it only gets 'marked as deleted' but will still exist in the original folder. To actually delete an item, you'll need to 'Expunge' the item which is called 'Purge' in Outlook.
However, when purging your deleted items in Outlook, Gmail's default behavior is to archive it to the 'All Mail' folder. This behavior can be changed in Gmail itself.
- In Gmail on the web, open your Settings dialog and select Forwarding and POP/IMAP or use this direct link.
- In the IMAP Access section, select the following options:
- When I mark a message in IMAP as deleted:
Auto-Expunge off – Wait for the client to update the server. - When a message is marked as deleted and expunged from the last visible IMAP folder:
Move the message to the Trash
- When I mark a message in IMAP as deleted:
- At the bottom press the button Save Changes
Setting Gmail's deleting behavior for IMAP accounts.
Outlook 2007 and Outlook 2003 – Purging and Purge Options
In addition to these changes in Gmail, you must set Outlook to auto-purge deleted items upon switching folders or purge them manually via;
- Purge automatically (Outlook 2007 only)
Edit-> Purge-> Purge Options…-> Purge items when switching folders while online - Purge manually (outlook 2007)
Edit-> Purge-> Purge Marked Items in '' - Purge manually (Outlook 2003)
Edit-> Purge Deleted Messages
Move to trash folder
In some cases, the above method will not work and purged deleted items will still show up in the All Mail folder rather than Gmail moving it to the Trash folder. In those cases you can also choose to move the messages manually to the Trash folder in Outlook instead of deleting them via pressing Delete.
Adding the Trash folder to your Favorite Folders section might simplify this for you as then you won't have to search for the folder each time.
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Folders in your Gmail account help you be organized. For example, you can create a folder by name 'important info' and move all the important emails to that folder. For those who follow a zero-inbox policy, creating folders is the most helpful feature any e-mail account can offer. If you are used to Microsoft Outlook, you will instantly connect with the concept of folders. In Outlook, it's very easy to create a folder and move all the emails to that folder. You can even filter e-mails by applying certain rules. For example, you can send all emails containing the words 'Bank Account Statement' in the subject to your Bank Account folder. You must be wondering if there's a way to create folders in Gmail too since most of us use Gmail as our personal e-mail account. So you are basically looking for answers to the one question most Gmail users have in mind – how to create folders in Gmail? Well, creating folders in Gmail is quite easy, all you need to do is follow the guide below.
Contents
The Concept of Folders in Gmail
Let's first understand the way Gmail treats folders. Actually, it can get quite confusing when it comes to creating folders in Gmail. Because it uses something called ‘labels' to help you organize your e-mails. Labels don't behave like folders always, but you can get them to behave like folders. So 'how to create folders in Gmail' is quite equivalent to 'how to create labels in Gmail'.
When you move an e-mail from inbox to another folder in Outlook, the e-mail disappears from the inbox. You can only view that e-mail in the folder you sent it to. But in Gmail, you can only create and assign labels and the behavior differs from the traditional Microsoft Outlook behavior.
How Labels Work in Gmail
In Gmail, you can put labels on a Gmail conversation and make the label behave as the folder. For example, you can assign 'Important info' label to a conversation. The e-mail will then appear in both 'Important info' and Inbox. But if you really don't want the e-mail appearing in Inbox anymore, you can even 'move' it to a specific label. This technically is equivalent to creating a folder and moving the e-mail to that folder. Before we dive into how to move e-mails to a folder, we should first understand 'how to create folders in Gmail'. Check out below.
How to Create Folders in Gmail
As we mentioned earlier, creating folders in Gmail is not a big deal. All you do is, follow the steps below and you will be able to make folders in Gmail account.
Step 1. Login to your Gmail account. Click 'More' on the left-hand side.
Step 2. In the expanded options, select 'Create new label'
Step 3. A 'New Label' box will appear on your display. Type a name for the new folder/label in the 'Please enter a new label name' field.
Step 4. If you wish to nest this label under a parent label, select the 'Nest label under' option and select the parent label under which you want this folder/label to be nested in.
Step 5. Finally, click the 'Create' button to create the folder.
How to Move a Gmail Conversation to a Folder
Once you have created a folder / label in Gmail, to simulate the folder behavior as you see in Outlook, just click on the conversation and select the ‘Move to' icon on the top. You will then see the label that you just created in the drop-down menu. Once you select the label, the conversation will be moved to that label.
Now that we know how to create folders in Gmail, it also helps to know how to delete folders in Gmail.
How to Delete Folders in Gmail
How To Delete Important Folder In Gmail
To delete folders/labels in Gmail, follow these steps –
Remove Important Label Gmail App
Step 1. Login to your Gmail account, and select 'More' from left-hand side options.
Step 2. In the options that you see, select 'Manage labels'
Remove Important Label In Gmail
Step 3. Click remove in the row of the label you wish to delete. Here we have chosen remove in the 'important stuff' label row.
That's all there's to knowing how to create folders in Gmail! It's simple, isn't it? If you have any questions, please feel free to post in the comments section.
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